{"id":8337,"date":"2024-04-09T14:37:01","date_gmt":"2024-04-09T14:37:01","guid":{"rendered":"https:\/\/phcsoftware.com\/es\/artigo\/carga-administrativa-evitar-exceso\/"},"modified":"2025-07-28T10:41:16","modified_gmt":"2025-07-28T10:41:16","slug":"carga-administrativa-evitar-exceso","status":"publish","type":"artigo","link":"https:\/\/phcsoftware.com\/es\/artigo\/carga-administrativa-evitar-exceso\/","title":{"rendered":"Carga administrativa: c\u00f3mo evitar el exceso de trabajo que retrasa a tu empresa"},"content":{"rendered":"[vc_row type=\u00bbin_container\u00bb full_screen_row_position=\u00bbmiddle\u00bb column_margin=\u00bbdefault\u00bb equal_height=\u00bbyes\u00bb content_placement=\u00bbmiddle\u00bb column_direction=\u00bbdefault\u00bb column_direction_tablet=\u00bbdefault\u00bb column_direction_phone=\u00bbdefault\u00bb bg_image=\u00bbhttps:\/\/phcsoftware.com\/pt\/wp-content\/uploads\/sites\/3\/2024\/03\/negocio_decisao.jpg\u00bb bg_position=\u00bbleft top\u00bb background_image_loading=\u00bbdefault\u00bb bg_repeat=\u00bbno-repeat\u00bb scene_position=\u00bbcenter\u00bb top_padding=\u00bb7%\u00bb constrain_group_1=\u00bbyes\u00bb bottom_padding=\u00bb7%\u00bb left_padding_desktop=\u00bb5%\u00bb constrain_group_2=\u00bbyes\u00bb right_padding_desktop=\u00bb5%\u00bb right_margin=\u00bb0&#8243; 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background_hover_color_opacity=\u00bb1&#8243; column_backdrop_filter=\u00bbnone\u00bb column_shadow=\u00bbnone\u00bb column_border_radius=\u00bbnone\u00bb column_link_target=\u00bb_self\u00bb overflow=\u00bbvisible\u00bb gradient_direction=\u00bbleft_to_right\u00bb overlay_strength=\u00bb0.3&#8243; width=\u00bb1\/1&#8243; tablet_width_inherit=\u00bbdefault\u00bb animation_type=\u00bbdefault\u00bb bg_image_animation=\u00bbnone\u00bb border_type=\u00bbsimple\u00bb column_border_width=\u00bbnone\u00bb column_border_style=\u00bbsolid\u00bb column_padding_type=\u00bbdefault\u00bb gradient_type=\u00bbdefault\u00bb][vc_column_text]27 de Octubre 2023[\/vc_column_text][vc_column_text]Tiempo de lectura: 5min[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][divider line_type=\u00bbNo Line\u00bb custom_height=\u00bb25px\u00bb][vc_column_text]\n<h1>Carga administrativa: c\u00f3mo evitar el exceso de trabajo que retrasa a tu empresa<\/h1>\n<p>\u00bfQuieres reducir la carga administrativa y los costes asociados? El software de gesti\u00f3n te permitir\u00e1 automatizar las tareas que hacen que pierdas tiempo.<\/p>\n<p>Diariamente nos encontramos con que el exceso de trabajo administrativo afecta la productividad de las empresas y consume tiempo esencial que pudiera ser dedicado a la actividad central de la organizaci\u00f3n. Los escasos recursos y procesos ineficientes son las principales causas para esta carga que afecta en especial a las pymes. Sin embargo, pese a que las tareas administrativas son inevitables para el funcionamiento de tu empresa, es posible reducir los excesos de trabajo.<\/p>\n<p>Este es un tema delicado para las empresas: en promedio, los trabajadores europeos pasan 6,8 horas a la semana dedicados a tareas administrativas que no son su actividad principal. Las conclusiones proceden de una investigaci\u00f3n de\u00a0<a href=\"https:\/\/theblog.adobe.com\/european-companies-lose-out-due-to-poor-document-processes\/\" target=\"_blank\" rel=\"noopener noreferrer\">Adobe<\/a>\u00a0a 7.000 empleados de empresas localizadas en ocho mercados europeos (Alemania, Dinamarca, Francia, Finlandia, Holanda, Noruega, Inglaterra y Suecia). Como resultado de la carga administrativa, el 64 % de los empleados acaban trabajando horas extras para lograr completar las tareas. Pero no es solo una cuesti\u00f3n de tiempo, el 48 % de los encuestados confiesa haber perdido negocios debido a tareas administrativas que no tuvieron buenos resultados. Adem\u00e1s del tiempo, la carga administrativa supone costes financieros y el deterioro de la relaci\u00f3n con el cliente.<\/p>\n<p>Para que puedas reducir la carga administrativa y los costes asociados, aumentando la competitividad de tu empresa, comienza por reflexionar sobre la situaci\u00f3n actual. Es decir, analiza qu\u00e9 tareas administrativas se est\u00e1n llevando a cabo, qu\u00e9 procesos, con qu\u00e9 regularidad y cu\u00e1nto tiempo consumen. Con un retrato detallado de la situaci\u00f3n actual ser\u00e1 m\u00e1s f\u00e1cil implementar cambios.<\/p>\n<h2>Automatiza procesos con un software de gesti\u00f3n<\/h2>\n<p>El funcionamiento diario de tu empresa se basa en procesos, es decir, una serie de etapas rutinarias para alcanzar determinados resultados. Muchas tareas no requieren de intervenci\u00f3n humana y podr\u00e1n ser optimizadas con un software de gesti\u00f3n, apoyado en\u00a0<em>workflows\u00a0<\/em>y alertas definidos sobre qu\u00e9 tienen que hacer y qui\u00e9n debe hacerlo en cada etapa del proceso. De esta forma, no solo se logran automatizar tareas que hacen que actualmente pierdas tiempo, sino que agiliza todo el proceso para que tus trabajadores sepan lo que deben hacer en cada momento (sin necesidad, por ejemplo, de desperdiciar tiempo en pedir una firma o comunicar que ya hicieron su parte del proceso).<\/p>\n<p>En consecuencia, cuanto m\u00e1s autom\u00e1ticos son estos procesos, m\u00e1s tiempo ahorrar\u00e1s en este tipo de tareas. Las ventajas de los\u00a0<em>workflows\u00a0<\/em>se hacen visibles en procesos que involucran diferentes departamentos, con etapas distintas.<\/p>\n<h2>Divide la carga administrativa<\/h2>\n<p>La mayor\u00eda del trabajo administrativo, cuando se realiza internamente, recae siempre en los departamentos financiero, administrativo y de recursos humanos. Es aqu\u00ed donde se procesan tareas asociadas a la facturaci\u00f3n, introducci\u00f3n de gastos u \u00f3rdenes de compra, entre otras responsabilidades. Sin embargo, lograr\u00e1s aliviar esta carga administrativa si divides algunas de las tareas entre varios empleados.<\/p>\n<p>Con herramientas\u00a0<em>self-service<\/em>, cada trabajador puede ser responsable de registrar sus gastos, vacaciones o faltas, por ejemplo, solo siendo necesario una validaci\u00f3n posterior en un proceso que es mucho m\u00e1s \u00e1gil que un registro centralizado. A trav\u00e9s del\u00a0<em>self-service<\/em>, los trabajadores tambi\u00e9n logran acceder a la informaci\u00f3n relevante para su trabajo sin entorpecer los departamentos administrativos con pedidos de informaci\u00f3n y dudas.<\/p>\n<p>Las herramientas de\u00a0<em>self-service<\/em>\u00a0no solo son \u00fatiles por disminuir la carga administrativa de la empresa. Son tambi\u00e9n una forma de dar autonom\u00eda a tus trabajadores, lo que se traduce en una mayor motivaci\u00f3n y v\u00ednculo con la organizaci\u00f3n, mayor productividad y, en \u00faltima instancia, una\u00a0<em>employer brand<\/em>\u00a0reforzada.<\/p>\n<h2>\u00bfDigitalizaci\u00f3n? Siempre<\/h2>\n<p>Las impresiones y env\u00edos de documentos por\u00a0<em>e-mail<\/em>\u00a0son algunas de las tareas administrativas que m\u00e1s tiempo consumen. Para contrarrestar esta tendencia, apuesta por una estrategia para hacer que el proceso de gesti\u00f3n de documentos sea m\u00e1s eficiente, empezando por la digitalizaci\u00f3n. Conserva digitalmente los diferentes archivos y, con el apoyo de herramientas de gesti\u00f3n, procede a la indexaci\u00f3n, clasificaci\u00f3n y asociaci\u00f3n de cada uno de ellos al proyecto respectivo, reuni\u00f3n u otros registros. De esta forma, todo ser\u00e1 m\u00e1s sencillo en la gesti\u00f3n diaria de la empresa.<\/p>\n<h2>Considera el <i>outsourcing<\/i><\/h2>\n<p>Frente a la situaci\u00f3n actual, pondera la delegaci\u00f3n de algunas tareas administrativas en agentes externos (\u00abtercerizaci\u00f3n\u00bb) o\u00a0<em>outsourcing<\/em>\u00a0(\u00e1rea financiera, administrativa, recursos humanos o legal, por ejemplo), concentrando tus recursos internos en las actividades principales de la empresa. Sin embargo, presta atenci\u00f3n porque el\u00a0<em>outsourcing\u00a0<\/em>tiene pros y contras. Por un lado, implica menos carga administrativa y el apoyo de empresas especializadas en la actividad a delegar. Sin embargo, tiene como principales desventajas la p\u00e9rdida de control de la ejecuci\u00f3n de las tareas y de confidencialidad. Pondera, frente a tus necesidades, cu\u00e1l es la mejor opci\u00f3n para tu negocio: asegurar el trabajo administrativo internamente o avanzar al\u00a0<em>outsourcing<\/em>.<\/p>\n<h2>Agiliza el cumplimiento de las obligaciones legales<\/h2>\n<p>La burocracia inherente al cumplimiento de la legislaci\u00f3n nacional y europea es una de las grandes cargas administrativas sobre las pymes con actividad en la Uni\u00f3n Europea (UE). No es posible obviar el cumplimiento legal (incluso para no caer en penalizaciones), pero es importante que te anticipes a las alteraciones legales y optimices los procesos internos de tu empresa para una respuesta m\u00e1s eficiente.<\/p>\n<p>Aseg\u00farate, por ejemplo, que las herramientas que adoptaste en tu empresa est\u00e1n actualizadas para atender las obligaciones legales. Eval\u00faa cu\u00e1l es la forma m\u00e1s rentable, en t\u00e9rminos de carga administrativa, para el cumplimiento de la legislaci\u00f3n. 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